Register:
Homestay/Residence Should there be a description.
Contract:
By clicking on the submit button you agree to have read and understood the term of the hosting
contract and to abide by all its provisions. (Throughout this document Homestaysabroad.com is
here referred to as HA.)
All your guest rooms must be equipped at a minimum with a Chair, Bed, Desk, Closet.
Host's Responsibilities:
The Host agrees to treat the student with respect for their culture, privacy and belongings and
will provide a supportive home environment for the student. The student is a guest in the home
and is expected to follow house rules set by the Host.
Host agrees to provide the student with a separate private bedroom, furnished with a bed,
closet, dresser, desk and chair. The student's room and belongings therein should be treated
with a reasonable measure of privacy. (multiple students from the same group may share a
room if agreed with HA prior to student arrival).
If agreed on sign up the Host will provide the student with the meals selected. Breakfast
(cereal, toast, etc), lunch (packed sandwich and fruit etc) and dinner (warm prepared dinner; if
on occasion the Host is not able to provide a warm dinner the Host must ensure that a prepared
meal that requires only heating is available to the student) daily (or as required per verbal
agreement with HA). The majority of meals should be homemade and nutritious.
The host should consult with the student as to his or her dietary preferences and consider
these preferences when food shopping and preparing meals. If the student has any allergies or
unusual dietary preferences the Host will be notified prior to the student's placement.
The Host will also provide clean linen and towels once a week and will either allow the student
to use the laundry facilities (laundry facilities must be present on the premises and in working
order) or do the laundry for them at least once per week.
The Host will not require the student to babysit or to do housework apart from keeping his/her
room and bathroom clean, tending to personal laundry and assisting in mealtime chores.
The Host agrees that English will be the primary language spoken in the home and will engage
the student in conversation as much as possible.
More than one student of the same linguistic group may share the accommodation, however
Hosts are asked to remind students that they must use English as much as possible.
In the event that the Host is away from the home during the student's stay the Host agrees to
make arrangements for someone to perform the obligations under this agreement. The Host will
notify HA in advance if the absence is expected to be longer than 2 consecutive days or if
absences of 2 days or longer occur on a regular basis.
The Host will inform HA of any events that will change the living conditions in the home. This
includes a change in the number of persons living in the home, severe illness, the addition of
pets or any other circumstances that may adversely affect the ability of the Host to fulfill the
Host's homestay responsibilities. This information should be relayed to HA by updating your
profile on Homestaysabroad.com in a timely fashion as well as informing HA by email or call.
During the student or visitor stay, the host family is required to show the student or visitor how
to get to places of interest such as schools, community centres and attractions and how to use
public transportation.
The host family must make sure that the student has a quiet environment in order to study and
succeed in school, as well as quiet time to sleep and rest.
If the host cannot guarantee to have someone home at all times to allow the student in then
the host must provide the student with a spare key to the homestay.
Minor students (aged 17 and under) must not be left at home without homestay providing
supervision.
If a homestay student or visitor accompanies their host family on holidays, outings, or trips, the
host family must pay for accommodation and food. The student or visitor must pay for his or her
travel arrangements, admission tickets, or personal expenses. If the student or visitor will not
join the host family, he or she must not be left alone. Alternate homestay arrangements must be
made, paid for by the host family, and approved by a HA representative.
Host family must explain to the student or visitor how to evacuate the home in case of an
emergency. The home must have functioning fire smoke detectors on every floor.
While the student can be invited to attend religious services, the family must not apply any
pressure to do so. The family should learn about the student's beliefs and culture, and respect
them. The family should always be willing to direct the student to his or her religion's place of
worship if required. A host family must always respect the religious beliefs of the student.
The host agrees that all payments by students for accommodation shall be made to HA. The
host may not at any time make direct payment arrangements with students either during or after
their studies at HA, even if requested by students.
Should a host family like to terminate a homestay occupancy, reservation or provider
agreement, the host family must give HA two weeks to one month’s notice to make alternate
homestay arrangements. Some exceptions may apply.
Homestay Fees:
HA will pay the Host for their services as per fees specified in the sign-up section of the online
registration. Any fee for additional days will be calculated as per fraction of specified fees for
every 4 weeks. Payment by cheque is made 5 to 7 days after the student's start date in
homestay.
It is unlawful for Hosts or HA to request a damage deposit, telephone deposit or any other type
of security deposit from the student.
Student and Host Satisfaction:
HA will strive to match students and Hosts on the preferences made known to HA. HA will
assist the Host and the student in solving serious difficulties that arise between the Host and the
student during the student's stay in the home.
Prior to placement the host will provide as much information as possible about prospective
students. It remains at the discretion of the host to refuse any prospective student.
HA will contact both the Host and the student within the first week of the stay to determine if
the Host and the student are satisfied with the placement. If the Host or the student is
dissatisfied, HA will strive to find a new homestay for the student as soon as possible.
HA will ask each student to complete a confidential evaluation of their Homestay experience.
The evaluation will rate, including but not limited to, the cleanliness, comfort, friendliness of the
home and the quality of the meals. HA will bring serious concerns to the immediate attention of
the Host and discuss a resolution with the Host and/or student as soon as possible. HA will
summarize all student evaluations on a regular basis and offer feedback as required.
Liability:
The Host warrants that he/she carries homeowners insurance which protects the Host from
any liability claims from the student’s stay in the home.
The Host agrees that he or she will release and hold HA harmless for any and all damages,
injuries or illness suffered or claims as a result of the student's stay in the home. Any damages
must be discussed directly with the student. HA recommends that Hosts inspect the room before
student arrival and before they leave.
HA will not ask the Host to assume legal guardianship of the student; the Host agrees that HA
and its agents are not considered legal guardians of the student or in any manner responsible
for the behaviour or actions of the student, and the student will be subject to the same laws and
statutes as local citizens.
If it is discovered that there are difficulties in the home related to substance abuse, physical or
emotional abuse of the student or a family member, HA will remove the student from the home
immediately and will take legal action if warranted.
Reputation and Business Practice:
The Host and HA agree to protect the reputation of each other. The Host will keep all matters
related to HA business practices confidential. HA will keep all personal information about the
Host confidential. HA will obtain written consent before the Host's name, address or picture is
used to promote the services of HA.
The Host understands that HA places students in Homesteads, collects rent from students and
pays Hosts for Homestay.
This agreement may be terminated by either party for any reason with 30 days notice, or by
HA, for the violation of this agreement, with no notice to the Host. Upon termination, HA will
relocate the student staying with the Host and will pay fees owed to the Host up to the date of
the relocation.
Inspection and Contract:
This contract is not considered complete until a representative from HA has inspected and
approved your home for hosting. Inspection includes a representative meeting the host as well
as taking photos of the property if agreed upon by the representative and host. HA neither
guarantees nor promises occupancy to the host family. HA placement is based on a request and
booking basis.
Privacy Statement:
All information collected by HA will be kept strictly confidential and utlized only for the placement
of students in your home. To this end we will release your profile to students (and or agents
acting on their behalf) who have been placed in your home. Should your profile be released to
any other party, your contact information (address, telephone number, last names and email) will
always be kept confidential.
Room Rates:
$700-850
Meal Rates:
Breakfast & Dinner: Adds $250/4 weeks to your base rent
Breakfast, Lunch & Dinner: Adds $300/4 weeks to your base rent
